[SOLVED] Mail Merge Next Record

26914 Views 4 Replies 4 Participants Last post by EagleinFlight, Mar 15, 2011

EagleinFlight

Discussion Starter · Mar 14, 2011

Hi

I'm trying to do a mailing for a high school reunion. What has been requested is to put four different addresses on a horizontal 8 1/2 x 11 sheet of cardstock using Mail Merge. Firstly, Is this possible to do in Word?

I created the horizontal document in Word 7 and inserted 4 text boxes on the page. I inserted the merge fields inside the text boxes. All was going good until I did the final Merge. At that point, it merged but instead of getting four different people on one page I got 4 of the same person.

I see where Word has a Merge Rule called Next Record. I inserted this behind my zipcode field but I'm still getting the same result. What am I doing wrong?

Thanks

Save

Status: Not open for further replies.

1 - 5 of 5 Posts

Corday

· #2 · Mar 14, 2011

Re: Mail Merge Next Record

I take it that a Reunion Committee member asked for the project, but what are they trying to do? If we can find out, I'm sure there's an easier method.

Save

Dragoen

· #3 · Mar 15, 2011

Re: Mail Merge Next Record

Just a quick thought. Approach it like you are printing mailing labels, 4 per page and try to format a custom label that is effectively 5.5" wide by 4.25 high.

hth

Save

macropod

· #4 · Mar 15, 2011

Re: Mail Merge Next Record

Hi EagleInFlight,

What you need to do is to configure the mailmerge as a label merge, using a 2x2 table layout rather than four textboxes, plus have the NextRecord field after the first three labels' mergefields.

It'll probably be easiest to start from scratch, using a label merge, with a custom label size if necessary. Once you've configured the first label, you can then let Word take care of the propagation of the fields to the remaining labels.

Save

EagleinFlight

Discussion Starter · #5 · Mar 15, 2011

Re: Mail Merge Next Record

Thank you for your help. The Label Merge was the ticket. The reunion committee is going to be very Happy!

Save

1 - 5 of 5 Posts

Status: Not open for further replies.

Top Contributors this Month