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Discussion Starter · #1 ·
Hi

I'm trying to do a mailing for a high school reunion. What has been requested is to put four different addresses on a horizontal 8 1/2 x 11 sheet of cardstock using Mail Merge. Firstly, Is this possible to do in Word?

I created the horizontal document in Word 7 and inserted 4 text boxes on the page. I inserted the merge fields inside the text boxes. All was going good until I did the final Merge. At that point, it merged but instead of getting four different people on one page I got 4 of the same person.

I see where Word has a Merge Rule called Next Record. I inserted this behind my zipcode field but I'm still getting the same result. What am I doing wrong?

Thanks
 

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Team Manager, Microsoft Support
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Re: Mail Merge Next Record

I take it that a Reunion Committee member asked for the project, but what are they trying to do? If we can find out, I'm sure there's an easier method.
 

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Grammar Nazi!
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Re: Mail Merge Next Record

Just a quick thought. Approach it like you are printing mailing labels, 4 per page and try to format a custom label that is effectively 5.5" wide by 4.25 high.

hth
 

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Moderator , Microsoft Support, MS Office Pro
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Re: Mail Merge Next Record

Hi EagleInFlight,

What you need to do is to configure the mailmerge as a label merge, using a 2x2 table layout rather than four textboxes, plus have the NextRecord field after the first three labels' mergefields.

It'll probably be easiest to start from scratch, using a label merge, with a custom label size if necessary. Once you've configured the first label, you can then let Word take care of the propagation of the fields to the remaining labels.
 
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