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Hey all,

I thought I was a bit of a guru on Word, being a writer and all; recently however I've been asked to do a lot of formatting and have been encountering strange problems.

First I was formatting text for a book. Previously I'd been told to create a template for what I wanted, then to take clear all the formatting for another piece of text, and to drop it into the template. It wasn't perfect, but would usually pick up most of the formatting and only minor touch ups were required. This was on pc.

Then on my mac when I tried this, it didn't work nearly as well. When I sent it through to another person (also on mac) the formatting didn't hold too well.

I then got another formatting job (why me?!) and this has been even worse as all the work I've done in creating a template and fixing all these docs just gets messed up every time I send it through.

This latest case, which I need to fix or I don't get paid, is as above, except when I send it through to my boss, who is on Word 2007 for pc, it looks ok, but when he sends it to someone on 2003, the formatting is completely wrecked.

Can anyone tell me what the hell is going on and how to make my beautiful formatting stick?!

Yes I am using the styles and formatting options, and I think I'm pretty good at doing it, though it does have some quirks -- what part of Word doesn't?!
 

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Well it depends on several things. First thing is that Word 2007 saves documents in XML format and NOT the standard office 2003 .doc format. So getting theMicrosoft Office Compatibility Pack would be a great place to start. Then I'd also look at the fact that if both computers do not have the same font and/or printer installed, then you could also have some changes to the document. I guess if you're trying to format a document for publishing and want it to show correctly on another computer, then perhaps sending them a PDF version would be the best option. Again, printer specs and fonts can really play tricks on formatting.
 
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