mark4man

People,

I have to send out form letters to about 50 contractors on my community's vendor list.

First, I created the form letter in Word (2000.)

Then, I opened Address Book, created a sub-folder under Main Identity's Contacts; & entered in Company names & addresses as new contacts for every contractor.

Now...all I want to do is create mailing labels for all the various companies.

How in the heck is this done?

I started down the mail merge path, but got extremely lost.

Thanks,

mark4man

epos159

Hi! I'm using Word 2002 so things may be slightly different, but similar and I will walk ya through it step by step

Go to "File" --> "New" --> Click "Tools" --> "Letters and Mailings" --> "Mail Merge Wizard" --> Under "What type of document" select "Envelopes" --> click "Next" --> select the type of enevelope you want and click "Next" --> Then select the file that you created your list of contacts in --> In "Address block..." choose the way you would like your envelopes to look (you will see ««AddressBlock»» and that is where your addresses will later appear... you can select this and change the fonts and size to your liking --> Click "Next" --> Now you should be able to click the "<<" or ">>" and see your list of recipients --> In case you would like to delete or add any --> Click "Next: Complete the merge" --> Now you are all set to print

If any of this seems confusing try to just work all the way to the end and see how it looks, you can always click "Previous" and change your settings, and it will give you an idea of how it will all look.

I hope this helps you... if not please let us know and we will give you further assistance.

mark4man

epos159...

I have Word 2000. It has the Mail Merge Helper.

Here's what happened:

1) Opened the form letter (Word .doc) to be sent out to all contractor contacts.
2) Tools > Mail Merge > Mail Merge Helper
3) 1-Main Document > Create > Mailing Labels > New Main Document (went the other way first, but it deleted the contents of my form letter)
4) 2-Data Source > Get Data > Use Address Book > Outlook Address Book > "Contractors" Folder (good so far)
5) Header Record Delimiters > Field Delimiter: (Tab), Record Delimiter: (enter)

BAM !!! "Word could not merge the main document w/ the data source because the data records were empty or no data records matched your query options".

???

mark4man

MalachiConstant

Someone else is going to have to confirm this, or at least elaborate, because I don't have Word 2000 or Outlook Express, and haven't ever done a mail merge between the two.

It seems likely to me, however, that it has something to do with the way the data is stored in Outlook Express. You specify <tab> and <enter> as delimiters. If the mail merge doesn't find tabs or line breaks, it won't be able to find records properly.

I'm not really certain it's necessary to specify delimiters when pulling from one MS product to another, but much stranger things have happened. If nothing else, you could export the desired portion of your address book as a .CSV (Comma Separated Values) file and import it into the Word mail merge with <comma> and <enter> as your delimiters. At least I think you can do that.

mark4man

Aah...I just solved it the old fashioned way (also the hard way.) The total # of contractor contacts was around 40 or so...so I just entered them into my Outlook contacts one by one (by copying & pasting from Adrdess Book to Outlook data fields); & then performed the mail merge from there.

Thanks,

mark4man