Mail merge to table in Word 2003?

GuyScharf · 05-12-2009, 02:08 AM

I am using Word 2003. I have a document that contains a table. I would like to use mail merge to populate that table from a database. I can't figure out how to to that.

I can easily enough create just a table by using mail merge create directory. But that doesn't include the rest of the text that I need for the document. If I include other text, then the entire document is repeated for each database line as if I were generating letters.

How should I approach this problem?

Thanks.

**gistek** · 05-13-2009, 06:54 AM

I've never tried to do what you describe, but here are a couple of ideas that might help.

Would creating the table first then inserting it into the letter work?

Another trick I've tried is entering a few blank lines then adding a table in the middle of those. This way I have lines above and below the table where I can add text later.

**macropod** · 05-13-2009, 08:37 PM

Hi GuyScharf,

To see how to do this, check out my Word 97-2007 Catalogue/Directory Mailmerge Tutorial at:
http://www.wopr.com/index.php?showtopic=731107
or
http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip
Do read the tutorial before trying to use the mailmerge document included with it.

GuyScharf · 05-14-2009, 08:30 AM

Macropod,

Thanks for pointers to your tutorial. I found it later yesterday and have been studying it. So far, I'm a bit confused and will post a question if I get stuck.

Guy

05-12-2009, 02:08 AM	#1 (permalink)
GuyScharf Registered User Join Date: Oct 2004 Posts: 2 OS: Windows XP Pro	Mail merge to table in Word 2003? I am using Word 2003. I have a document that contains a table. I would like to use mail merge to populate that table from a database. I can't figure out how to to that. I can easily enough create just a table by using mail merge create directory. But that doesn't include the rest of the text that I need for the document. If I include other text, then the entire document is repeated for each database line as if I were generating letters. How should I approach this problem? Thanks.

05-13-2009, 06:54 AM	#2 (permalink)
gistek Folding Along Join Date: May 2007 Location: PA, USA Posts: 1,877 OS: Bobbi=xp, sp3 Muse=Vista Home Premium	Re: Mail merge to table in Word 2003? I've never tried to do what you describe, but here are a couple of ideas that might help. Would creating the table first then inserting it into the letter work? Another trick I've tried is entering a few blank lines then adding a table in the middle of those. This way I have lines above and below the table where I can add text later. __________________ I am not a computer professional, My advice comes from personal experience and/or friends who are computer professionals. Learn By Doing Un-versity Interested in Search and Rescue? Check out the Civil Air Patrol. Come Fold with us. TSF Folding@Home Team

05-13-2009, 08:37 PM	#3 (permalink)
macropod TSF Enthusiast Join Date: Apr 2008 Location: Australia Posts: 538 OS: Vista	Re: Mail merge to table in Word 2003? Hi GuyScharf, To see how to do this, check out my Word 97-2007 Catalogue/Directory Mailmerge Tutorial at: http://www.wopr.com/index.php?showtopic=731107 or http://www.gmayor.com/Zips/Catalogue%20Mailmerge.zip Do read the tutorial before trying to use the mailmerge document included with it. __________________ Cheers macropod (MS MVP -Word)

05-14-2009, 08:30 AM	#4 (permalink)
GuyScharf Registered User Join Date: Oct 2004 Posts: 2 OS: Windows XP Pro	Re: Mail merge to table in Word 2003? Macropod, Thanks for pointers to your tutorial. I found it later yesterday and have been studying it. So far, I'm a bit confused and will post a question if I get stuck. Guy