[SOLVED] help with outlook 2003!

tiassistant · 09-19-2007, 12:53 PM

How do i alphabetize the contacts by last name in the "to", "cc" and "bcc" fields?! It used to do it automatically on our old computer, but since we got a new one its all alphabetized by fist name in those fields.

Zazula · 09-19-2007, 03:36 PM

Tools > Options > Preferences tab > Contact Options > change the Default "File As" order.

tiassistant · 09-19-2007, 03:45 PM

This properly arranged my contacts in the normal contact section, but when it came to writing a new message and selecting names they still appears as first last not last, first. How can I alter this?

Zazula · 09-19-2007, 03:54 PM

Sorry, I'm currently away from my Outlook 2003 and I'm just trying to remember by heart... What happens if you also change the Default "Full Name" order (to be found in the same way, as mentioned above), too?

tiassistant · 09-19-2007, 04:03 PM

Nope, things are still the same...

Zazula · 09-19-2007, 04:07 PM

Sorry to hear that, I'll need to get my hands on my own OL2003 to straighten this out - that's some hours wait for you, if no-one else answers in the meantime.

Zazula · 09-20-2007, 10:15 AM

Sorry, my bad so far - for the key lies in the (different) way Outlook treats the two entities it uses for keeping and retrieving email addresses from; i.e. the Contacts and the Address Book.

One thing you can do is open your (existing) contact cards one by one, and manually change the 'Display As' information.

Then, click Tools > E-Mail Accounts > select 'View or change existing directories or address books' > click Next > select the applicable Address Book(s) > click Change > change the 'Show names as' option > hit Close > click Finish.

Change how names are displayed in the Address Book

Outlook Address Book: Frequently Asked Questions

And from the OL2003 Help:

Quote:

By default, Microsoft Outlook displays names in your Contacts list in the FirstName, LastName format, rather than the LastName, FirstName format. In this case, the first names of contacts are used to sort your Contacts list alphabetically.

If you want your Contacts list to be sorted by the last names of the contacts, you must change the display format to the LastName, FirstName format.

1. Sort the Contacts list by the File as field.
Start Outlook.
On the Tools menu, click E-mail accounts.
Click View or change existing directories or address books, and then click Next.
Click Outlook Address Book, and then click Change.
Under Outlook Address Books, click the address book for which you want to change the contact display format . For example, click Contacts: Personal Folders or Contacts: Mailbox – Mailbox name, and then click File As (Smith, John).
Click Close, and then click Finish.
Quit and restart Outlook.

2. Verify that the newly created contacts are sorted in the LastName, FirstName format.
On the Tools menu, click Options.
Click the Preferences tab, and then click Contact Options.
In the Contact Options box, click Last, First in the Default "File As" order list.
Click OK two times.

3. Individually change any contacts that are still not configured to use the LastName, FirstName format.
This setting overrides the setting that you made in step 1.
On the Go menu, click Contacts.
In the Contacts list, double-click any contact that does not appear in the LastName, FirstName format.
Click the General tab, click the File as arrow, and then click Last name, First name on the list. For example, click Smith, John.
Click Save and Close.

You cannot change the display format of names in the Microsoft Exchange Server Global Address List (Global Address List: The address book that contains all user, group, and distribution list e-mail addresses in your organization. The administrator creates and maintains this address book. It may also contain public folder e-mail addresses.).
In a contact card, the Display Name for e-mail addresses is the name shown on the To, Cc, and Bcc lines of an e-mail message as well as in the Address Book when you search for a contact. The Display Name is created based on how you type the contact's name in the Full Name box.
Company names in the Company box that start with "The" automatically appear under the next word in the name. For example, "The Phone Company" appears as "Phone Company, The."

tiassistant · 09-20-2007, 11:32 AM

thank you so much!!!! you saved my butt (and my job! haha).....it worked!

Zazula · 09-20-2007, 12:56 PM

Glad to hear that - cheers!

09-19-2007, 12:53 PM	#1 (permalink)
tiassistant Registered User Join Date: Sep 2007 Posts: 19 OS: xp	[SOLVED] help with outlook 2003! How do i alphabetize the contacts by last name in the "to", "cc" and "bcc" fields?! It used to do it automatically on our old computer, but since we got a new one its all alphabetized by fist name in those fields.

09-19-2007, 03:36 PM	#2 (permalink)
Zazula Manager Emeritus, I'm blond, James Blond Join Date: Apr 2006 Location: Athens, Greece Posts: 7,667 OS: Win XP Pro SP2	Re: help with outlook 2003! Tools > Options > Preferences tab > Contact Options > change the Default "File As" order. __________________ "Time is the wisest because it discovers everything" Thales of Miletus (ca.624BC-ca.546BC) "Everything flows, nothing stands still." Heraclitus of Ephesus (ca.535BC-475BC) "One thing I know, that I know nothing" Socrates of Athens (ca.470BC–399BC)

09-19-2007, 03:45 PM	#3 (permalink)
tiassistant Registered User Join Date: Sep 2007 Posts: 19 OS: xp	Re: help with outlook 2003! This properly arranged my contacts in the normal contact section, but when it came to writing a new message and selecting names they still appears as first last not last, first. How can I alter this?

09-19-2007, 03:54 PM	#4 (permalink)
Zazula Manager Emeritus, I'm blond, James Blond Join Date: Apr 2006 Location: Athens, Greece Posts: 7,667 OS: Win XP Pro SP2	Re: help with outlook 2003! Sorry, I'm currently away from my Outlook 2003 and I'm just trying to remember by heart... What happens if you also change the Default "Full Name" order (to be found in the same way, as mentioned above), too? __________________ "Time is the wisest because it discovers everything" Thales of Miletus (ca.624BC-ca.546BC) "Everything flows, nothing stands still." Heraclitus of Ephesus (ca.535BC-475BC) "One thing I know, that I know nothing" Socrates of Athens (ca.470BC–399BC)

09-19-2007, 04:03 PM	#5 (permalink)
tiassistant Registered User Join Date: Sep 2007 Posts: 19 OS: xp	Re: help with outlook 2003! Nope, things are still the same...

09-19-2007, 04:07 PM	#6 (permalink)
Zazula Manager Emeritus, I'm blond, James Blond Join Date: Apr 2006 Location: Athens, Greece Posts: 7,667 OS: Win XP Pro SP2	Re: help with outlook 2003! Sorry to hear that, I'll need to get my hands on my own OL2003 to straighten this out - that's some hours wait for you, if no-one else answers in the meantime. __________________ "Time is the wisest because it discovers everything" Thales of Miletus (ca.624BC-ca.546BC) "Everything flows, nothing stands still." Heraclitus of Ephesus (ca.535BC-475BC) "One thing I know, that I know nothing" Socrates of Athens (ca.470BC–399BC)

09-20-2007, 11:32 AM	#8 (permalink)
tiassistant Registered User Join Date: Sep 2007 Posts: 19 OS: xp	Re: help with outlook 2003! thank you so much!!!! you saved my butt (and my job! haha).....it worked!

09-20-2007, 12:56 PM	#9 (permalink)
Zazula Manager Emeritus, I'm blond, James Blond Join Date: Apr 2006 Location: Athens, Greece Posts: 7,667 OS: Win XP Pro SP2	Re: help with outlook 2003! Glad to hear that - cheers! __________________ "Time is the wisest because it discovers everything" Thales of Miletus (ca.624BC-ca.546BC) "Everything flows, nothing stands still." Heraclitus of Ephesus (ca.535BC-475BC) "One thing I know, that I know nothing" Socrates of Athens (ca.470BC–399BC)