Outlook 2003 question

esm · 12-06-2006, 10:01 AM

Hi,

I was wondering if there's a way to have more than one identical outlook.pst files at the same time? The one that's under "documents and settings.." and another one on a separate backup drive?

Thanks,

esm

**Done_Fishin** · 12-06-2006, 10:10 AM

If you go to the menu bar bar then click on FILE, NEW, look down the list and select OUTLOOK DATA FILE, you can choose between OUTLOOK 2003 data file or a compatible older style 97-2002 pst file.
Just follow the instructions, you can save the file anywhere on your PC, change the name and put it in a folder of your choice.

I started by clicking on the MAIL header in the left hand column (outlook Column) then created the new folder calling it OUTLOOK 2003 and putting it on my back up drive. Since I am still cutrrently using OUTLOOK 2000 on my other boot drive I have made it a 97-2002 compatable file. That way I can juggle my mail between two systems.

In outlook 2000 I have all my old mail backed up over several archives in pst format on a separate drive which I can back up to yet another drive when OUTLOOK is closed.
If you want to keep the folders identical all you have to do is copy everything in the one pst folder to the other .. if you just want back up facilities, having opened the new folder just move your mail from the one personal folder to the other. Only thing that you might have to be careful of is the language if you use more than one language. For me in Greek though I (up to now) see no problem with reading greek characters in the 97-2002 folder that I have created in 2003

my outlook folder main is on my XP boot partition, I have my job search archive from outlook 2000 on my d: drive and the new outlook 2003 file is on my 13GB usb I: drive

esm · 12-06-2006, 10:54 AM

Thanks, creating the folder worked fine. Now, how do I copy e-mail from one folder to the other. On right-click there's a "Move to folder" but no "Copy to folder option. Highlighting the e-mail and moving to the backup makes it disappear in the main folder. What am I doing wrong here?

**Done_Fishin** · 12-06-2006, 12:13 PM

Just like in earlier versions, thank god some things didn't change.
click on mesage you want to copy then got to the menu bar
it might be hidden so click on the arrows at the bottom to extend the menu and not hide anything.

12-06-2006, 10:01 AM	#1 (permalink)
esm Registered User Join Date: Nov 2003 Location: austin, tx Posts: 71 OS: Win XP Pro	Outlook 2003 question Hi, I was wondering if there's a way to have more than one identical outlook.pst files at the same time? The one that's under "documents and settings.." and another one on a separate backup drive? Thanks, esm

12-06-2006, 10:10 AM	#2 (permalink)
Done_Fishin Moderator Hardware Team Join Date: Oct 2006 Location: Brit living in Greece Posts: 7,487 OS: WinME, WinXP Pro SP3, Win7 Beta, Ubuntu 9.04 & Netbook Remix & CD2USB, Mepis 6.5, Fedora 10 My System	If you go to the menu bar bar then click on FILE, NEW, look down the list and select OUTLOOK DATA FILE, you can choose between OUTLOOK 2003 data file or a compatible older style 97-2002 pst file. Just follow the instructions, you can save the file anywhere on your PC, change the name and put it in a folder of your choice. I started by clicking on the MAIL header in the left hand column (outlook Column) then created the new folder calling it OUTLOOK 2003 and putting it on my back up drive. Since I am still cutrrently using OUTLOOK 2000 on my other boot drive I have made it a 97-2002 compatable file. That way I can juggle my mail between two systems. In outlook 2000 I have all my old mail backed up over several archives in pst format on a separate drive which I can back up to yet another drive when OUTLOOK is closed. If you want to keep the folders identical all you have to do is copy everything in the one pst folder to the other .. if you just want back up facilities, having opened the new folder just move your mail from the one personal folder to the other. Only thing that you might have to be careful of is the language if you use more than one language. For me in Greek though I (up to now) see no problem with reading greek characters in the 97-2002 folder that I have created in 2003 my outlook folder main is on my XP boot partition, I have my job search archive from outlook 2000 on my d: drive and the new outlook 2003 file is on my 13GB usb I: drive __________________ . . I'm not old!! I'm age impaired .. D_F I DON'T PLAY GAMES How to mark your thread as solved HDD DIAG UTILS TSF's Photographer's Corner Last edited by Done_Fishin; 12-06-2006 at 10:38 AM.

12-06-2006, 12:13 PM	#4 (permalink)
Done_Fishin Moderator Hardware Team Join Date: Oct 2006 Location: Brit living in Greece Posts: 7,487 OS: WinME, WinXP Pro SP3, Win7 Beta, Ubuntu 9.04 & Netbook Remix & CD2USB, Mepis 6.5, Fedora 10 My System	Just like in earlier versions, thank god some things didn't change. click on mesage you want to copy then got to the menu bar it might be hidden so click on the arrows at the bottom to extend the menu and not hide anything. __________________ . . I'm not old!! I'm age impaired .. D_F I DON'T PLAY GAMES How to mark your thread as solved HDD DIAG UTILS TSF's Photographer's Corner

12-06-2006, 10:54 AM	#3 (permalink)
esm Registered User Join Date: Nov 2003 Location: austin, tx Posts: 71 OS: Win XP Pro	Thanks, creating the folder worked fine. Now, how do I copy e-mail from one folder to the other. On right-click there's a "Move to folder" but no "Copy to folder option. Highlighting the e-mail and moving to the backup makes it disappear in the main folder. What am I doing wrong here?